Your vision. Our coordination. Exceptional travel.

At Ivara Hous, we design and coordinate group travel for clients who want a seamless experience without the complexity of traditional trip planning. Our focus is on modern luxury: curated stays, private villas, boutique resorts, charters, ground transfers, and select on-site services—all organized through our trusted global partners.

This service is ideal for brand trips, creator activations, corporate retreats, incentive travel, VIP group getaways, production travel, and content-driven experiences that require professionalism, clarity, and high-end execution.

We keep the process effortless by sourcing the best options, securing preferred rates, coordinating logistics, and managing communication with our partners. No itineraries, no micromanagement; just elevated coordination that supports your vision and delivers a polished luxury experience.

Effortless and tailored to you.

What We Handle

Our role is to coordinate, not to personally manage every aspect of your life. We focus on the structural and operational components that make high-level travel successful.

Our coordination services include:

  • Destination research and strategic recommendations

  • Luxury hotel, resort, and villa sourcing

  • Group accommodation coordination and room allocations

  • Negotiation of group rates and partner terms

  • Transportation coordination (private transfers, chauffeurs, yachts, charter flights, etc.)

  • Communication with hotels, villas, vendors, and travel partners

  • Booking execution through our trusted travel network

  • Creation of a seamless, centralized booking process

  • Logistics oversight leading up to departure

For specialized needs, we can source and coordinate third-party services such as:

  • Private chefs

  • Venues

  • Event spaces

  • Experiences or excursions

All specialized services are outsourced and coordinated on your behalf — they are not personally managed by us.

What This Service Is Not

To maintain clarity and protect the integrity of this offering, it’s important to understand what this service does not include.

This is not a concierge or personal assistance service.

We do not:

  • Provide on-call, 24/7 availability

  • Handle personal errands or lifestyle requests

  • Plan daily itineraries or minute-by-minute schedules

  • Resolve non-travel personal matters

  • Act as personal assistants during your trip

Once travel is fully coordinated and in motion, the experience is yours to enjoy within the framework we’ve created.

Luxury Travel Coordination

Consultation & Research Fee: $500 (Non-Refundable)

The consultation and research fee covers the initial consultation, feasibility assessment, and preliminary research required to evaluate your project.

If your project is approved and you choose to move forward with full coordination services, the consultation fee will be applied toward your final coordination fee. If the project does not move forward, the fee remains non-refundable and compensates for professional time and research conducted.

A custom coordination proposal will be provided based on scope, group size, and overall complexity.
Pricing varies based on group size, destination, and project scope.

  • Small Groups (5–10 travelers): Starting at $5,000

  • Mid-size Brand / Creator Trips (10–30): Starting at $10,000–$15,000

  • Corporate Retreats / Large Events (30+): Starting at $20,000–$30,000+

  • On-Site Coordination (optional): Custom quote + travel covered

The fee covers coordination, sourcing, communication, and management of all third-party partners. This fee is separate from hotel costs and commissions earned through our travel network.

The fee is non-refundable and is separate from the cost of your trip.

*For very large group,brand trips, or long stays custom pricing may apply.

Annual Private Luxury Travel Coordination Partnership

For clients with recurring, high-stakes travel needs, Ivara Hous offers an Annual Private Luxury Travel Coordination Partnership. This retained partnership provides priority access to our coordination services throughout the year for qualifying group travel, brand trips, retreats, and large-scale experiences.

This partnership is designed for brands, companies, and private clients seeking ongoing travel coordination without the demands of full concierge services.

Learn more about the Annual Private Luxury Travel Coordination Partnership

*Fill Out the Form

Learn more
People relaxing on the deck of a yacht sailing on the ocean.

Frequently Asked Questions

Here you’ll find answers to our most commonly asked questions to help clarify our Luxury Travel Coordination services, pricing, and scope of work.

  • Luxury Travel Coordination is a professional service focused on planning, sourcing, booking, and managing the logistics of high-end travel. This includes accommodations, transportation, partner communication, and overall execution to ensure a smooth and organized experience.

  • No. This is not a concierge or personal assistance service. We do not provide on-call support, lifestyle management, or personal errands. Our services are strictly limited to travel coordination.

  • We coordinate:

    • Destination research and recommendations

    • Luxury hotels, resorts, and villa sourcing

    • Group accommodations and room allocations

    • Transportation coordination (transfers, chauffeurs, yachts, charter flights, etc.)

    • Communication with hotels, vendors, and travel partners

    • Booking execution through our travel network

    • Travel logistics leading up to departure

  • Yes. We can source and coordinate third-party services such as private chefs, venues, or experiences upon request. These services are outsourced and coordinated within the scope of travel planning.

  • This service does not include:

    • Concierge services

    • Personal errands or lifestyle requests

    • Daily itinerary planning

    • 24/7 or on-call availability

    • Personal assistant duties

    • Crisis management unrelated to travel logistics

    Requests outside the agreed scope are not included and may be declined.

  • No. We focus on coordinating the travel framework. Daily schedules, activity planning, or minute-by-minute itineraries are not included unless arranged separately as an outsourced service.

  • We coordinate bookings through our travel network, including group travel and charter options when applicable. Commercial flight booking policies vary based on itinerary and destination.

  • No. All inquiries are reviewed for alignment with our scope, standards, and availability. Payment of any fee does not guarantee acceptance or availability for full coordination services.

  • All projects begin with a non-refundable $500 consultation and research fee.

    This fee covers the initial consultation, feasibility assessment, and preliminary research required to evaluate the project.

    If your project is approved and you move forward with full coordination, the consultation fee will be applied toward your final coordination fee.

    If the project does not move forward, the consultation fee remains non-refundable and compensates for time and research conducted.

  • The consultation and research fee is non-refundable. If your project is approved and you move forward with full coordination services, the consultation fee will be applied toward your final coordination fee. If the project does not move forward, the fee remains non-refundable and compensates for professional time and research conducted.

  • Coordination fees vary based on group size, destination, timeline, and complexity:

    • 5–10 travelers: Starting at $5,000

    • 10–25 travelers: Starting at $10,000–$15,000

    • 25–50+ travelers: Starting at $20,000–$30,000+

    • On-Site Coordination (optional): Custom quote + travel covered

    Final pricing is determined after the consultation.

  • No. Coordination fees are non-refundable once services begin, as planning, sourcing, communication, and execution work starts immediately upon engagement.

  • No. Coordination fees are separate from all travel costs, including accommodations, transportation, and third-party services.

  • Yes. In some cases, Ivara Hous earns commission through global travel partners. Commission does not replace or reduce the coordination fee.

  • On-site coordination may be available as an optional add-on and is quoted separately. This does not include concierge or personal assistance services.

  • Fees are for professional services rendered and are not dependent on travel outcomes, third-party availability, or client decisions made after work has begun.

  • This service is ideal for:

    • Brand and creator trips

    • Corporate retreats

    • VIP group travel

    • Production or campaign travel

    • Large private group experiences

  • This service is not suitable for:

    • Budget travel planning

    • Short leisure trips

    • Clients seeking full concierge services

    • Personal assistant or on-call support

  • Requests outside the agreed scope may be declined or require a separate agreement and additional fees.

  • To begin, submit an inquiry. All projects start with the non-refundable consultation and research fee and are reviewed for alignment before moving forward.

Contact us

For creator applications, brand partnerships, luxury property collaborations, or general inquiries, the Ivara Hous team is here to assist you. Reach out with any questions about campaigns, partnerships, bookings, or industry resources—we’ll get back to you as soon as possible.

We look forward to connecting with you